Time Card Approval Settings

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Overview

You can customize your OnTheClock account to grant permission to users to approve time cards. Time card approval processes are a great way to ensure your payroll is accurate. Asking your employees to approve their own time cards promotes clear communication and transparency. Only administrators can modify time card approval permissions.

Setup

Enable Time Card Approval

  1. Step 1: Log into your account via browser.
  2. Step 2: Navigate to “Settings,” then “Time Clock Settings.”
  3. Step 3: Under “Options,” there are two settings for time card approval.
  4. Step 4: Toggle “Time Card Approval” for admins/managers and employees.
  5. Step 5: Click “Save Settings.”

What to Expect

How To Approve Time Cards as an Admin or Manager

  1. Step 1: After logging in, click on “Time Cards.”
  2. Step 2: Review your time cards for accuracy.
  3. Step 3: Under “Time Card Approval,” toggle “Select All Time Cards” on.
  4. Step 4: Click “Approve” to approve all time cards displayed.

How To Approve Time Cards as an Employee

  1. Step 1: After logging in, navigate to “My Time Cards.” 
  2. Step 2: Choose the pay period to review.
  3. Step 3: When ready, click “Approve Time Card.”
  4. Step 4: If prompted, you can enter a text response for confirmation.

Troubleshooting

A
You’ll see a green check mark next to time cards approved by employees.
A
No — however, a PDF export of the time card will show an employee’s name and the time stamp of their approval.
A
If an employee does not approve a time card, no green check mark will appear. You can still process the time card for payroll.

How To Approve Time Cards as an Admin or Manager

  1. Step 1: Open your app and click on “Time Cards
  2. Step 2: Review your time cards for accuracy.
  3. Step 3: Tap “Approve All” to approve all time cards displayed.
  4. Step 4: When prompted to confirm approval, tap “OK.”

      1. How To Approve Time Cards as an Employee

        Step 1: After logging in, navigate to “Time Cards.” 
      2. Step 2: Choose the pay period to review.
      3. Step 3: When ready, click “Approve Time Card.”
      4. Step 4: If prompted, just enter a text response for confirmation.
      6.  

Troubleshooting

A
You’ll see a green check mark next to time cards approved by employees.
A
No — however, a PDF export of the time card will show an employee’s name and the time stamp of their approval.
A
If an employee does not approve a time card, no green check mark will appear. You can still process the time card for payroll.
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Submit a ticket

What's Next

Managing Employee Timesheets

Learn how to make corrections to time cards.

Audit Log

Learn how to audit time cards and view changes made.

Overtime Rules and Alerts

Learn how to set up overtime and receive messages when an employee enters into overtime.